Financial Aid Timelines & Deadlines

Please allow for two weeks to process each FAFSA. FAFSA’s will be processed on a first come first serve basis. The student must be accepted to the program and an enrollment contract must be on file for an award to be sent. The priority deadline for the FAFSA is May 1st of each year.  Students are not responsible for tuition and fees while the FAFSA is being processed with the exception of the tuition deposit, matriculation fee, equipment, and textbooks.

Basic Eligibility Criteria

PIMS uses the same basic eligibility criteria as the Department of Education when determining who is eligible for federal financial aid. The basic eligibility criteria requirements are that you must:

  • demonstrate financial need (for most programs);
  • be a U.S. citizen or an eligible noncitizen;
  • have a valid Social Security number (with the exception of students from the Republic of the Marshall Islands, Federated States of Micronesia, or the Republic of Palau);
  • be registered with Selective Service, if you’re a male (you must register between the ages of 18 and 25);
  • be enrolled or accepted for enrollment at PIMS;
  • be enrolled at least half-time to be eligible for Direct Loan Program funds;
  • maintain satisfactory academic progress;
  • sign the certification statement on the Free Application for Federal Student Aid (FAFSA®) stating that
    • you are not in default on a federal student loan and do not owe money on a federal student grant and
    • you will use federal student aid only for educational purposes; and
  • show you’re qualified to obtain a college or career school education by
    • having a high school diploma or a recognized equivalent such as a General Educational Development (GED) certificate
    • completing a high school education in a homeschool setting approved under state law (or—if state law does not require a homeschooled student to obtain a completion credential—completing a high school education in a homeschool setting that qualifies as an exemption from compulsory attendance requirements under state law)

Verification Procedure 

Students will be notified if verification documents are required via email. Students are responsible for sharing information requests with their parents as documents may need to be collected from the parent(s).  Only Tax Return transcripts can be accepted, not actual tax documents like a W2. Tax Return transcripts can be requested at . Corrections will be made to the student’s FAFSA by the school if discrepancies are found. The student will be notified if corrections are made.  There are consequences of not submitting verification information in a timely manner. Funds are awarded on a first-come, first-served basis and awards cannot be processed until all requested verification items have been received. Once all requested information has been received, please allow two weeks for the award to be processed. Students have 30 days to submit all required forms and documents, unless mitigating circumstances occur, otherwise the student may be asked to look into other funding options.

Financial Aid Disbursements

After the registration process is complete and the term begins, federal financial aid will disburse into your student account and be credited towards your tuition bill. For our campus based students, financial aid disburses once a trimester. For our online students, aid disburses every other term. If there is a credit balance, students may opt to receive a refund check. Contact the Business Office to change your credit balance authorization if you would like the school to hold or refund your excess financial assistance paid to the school. After all financial aid is posted to a student’s financial ledger and a balance occurs, students have 10 business days to cover all tuition and fees for the term. Students may contact the PIMS FA Office for assistance.

Enrollment & Aid Eligibility


Full-time: 16+ full aid eligibility

3/4 time: 12-15 full aid eligibility

Part-time: 8-11 part-time aid eligibility

Less than part-time: under 8 no aid eligibility


Students attending the online must follow the published schedule to maintain a ¾ time enrollment status; which allows for full aid eligibility. If a course needs retaken the student may not be aid eligible because they would considered less than half-time.

Tuition Payment Policy

An invoice will be sent via email at the beginning of each term start. Tuition is due in full before the start of finals. If the full payment is not received by the first day of finals the student will not be able to sit for any exams which could result in the student having to retake the term. If the student has any pending federal financial aid or grants, the remaining balance after the financial aid award is posted is still due by finals. Students are responsible to know what pending awards they have available and what the remaining balance would be. If you submit paperwork late to the Financial Aid Office your balance must still be paid by finals. If you are registered for a course late in the term you are still responsible to pay for the term by the due date.

Making a Payment

Checks can be made out to “PIMS” and mailed to the school’s address with the student’s name and ID number on the memo line, preferably the student can pay with a credit card via the online SONIS Student Portal.